A clean and fresh workplace is crucial for employee health, well-being and productivity. But how often does an office really need to be cleaned? The answer depends on several factors: office size, number of employees, type of business and how much foot traffic the premises have.
In this guide, we go through recommended cleaning intervals for different types of offices and what should be included in each cleaning session.
🎯 Important to know
Regular office cleaning can reduce sick leave by up to 30% and increase employee job satisfaction. With the RUT deduction, it's also affordable for businesses!
Recommended Cleaning Intervals for Offices
| Type of Office | Recommended Interval | What's Included |
|---|---|---|
| Small offices (1-5 people) | 1-2 times per week | Basic cleaning + toilets + kitchen |
| Medium offices (6-20 people) | 2-3 times per week | Basic cleaning + toilets + kitchen + waste bins |
| Large offices (20+ people) | 4-5 times per week or daily | Complete office cleaning |
| Open plan offices | Daily | Desks, meeting rooms, kitchen, toilets |
| Shops / store offices | Daily or after closing | Floors, fitting rooms, checkout area |
Daily Cleaning – What's Included?
For offices with high foot traffic, we recommend daily cleaning. This should include:
- Emptying waste bins and sorting recycling
- Cleaning toilets – disinfection, refilling soap and paper
- Cleaning kitchens and break rooms – dishes, surfaces, coffee machine, microwave
- Dusting workstations and furniture
- Vacuuming carpets in high-traffic areas
- Mopping hard floors in entrances and common areas
Weekly Cleaning – For Smaller Offices
For smaller offices or offices with fewer employees, weekly cleaning (1-2 times per week) may be sufficient. In addition to daily tasks, weekly cleaning should include:
- Deep cleaning of toilets – limescale removal, disinfection
- Cleaning glass doors and mirrors
- Dusting baseboards, radiators and lighting
- Cleaning window sills and windows (interior)
- Extra focus on high-touch surfaces – door handles, light switches, elevator buttons
Monthly Cleaning – Thorough Review
In addition to daily and weekly cleaning, we recommend a thorough cleaning once a month:
- Interior window cleaning – all windows
- Cleaning refrigerator and freezer in break rooms/kitchens
- Deep cleaning of oven and microwave
- Cleaning ventilation and radiators
- Cabinets, shelves and storage spaces – dusting and organizing
- Carpet cleaning or dry cleaning of carpets (as needed)
Factors Affecting Cleaning Needs
📊 The need for cleaning increases if...
- You have many visitors or customers in the office
- You serve food or have a larger kitchen/break room
- It's allergy season or flu season
- You have an open plan office with many employees
- You have carpets that collect dust and dirt
Why Invest in Professional Office Cleaning?
Many businesses try to save money by having employees clean themselves or by cleaning less frequently. But this can become an expensive affair in the long run:
- Higher sick leave – dust, bacteria and viruses spread more easily in a poorly cleaned environment
- Poorer work environment – affects well-being, motivation and productivity
- Poorer impression on customers – a dirty workplace gives an unprofessional impression
- More expensive in the long run – carpets, furniture and surfaces wear out faster without regular cleaning
RUT Deduction for Office Cleaning
Many business owners don't know that the RUT deduction also applies to office cleaning! You get 50% off the labor cost. We handle all administration with the Swedish Tax Agency – you only pay your share.
Frequently Asked Questions About Office Cleaning
Can you clean in the evenings or on weekends?
Absolutely! Most of our office clients choose evening cleaning after office hours to avoid disrupting operations. We can also clean early mornings or weekends.
Do you use environmentally friendly products?
Yes, we use Swan-labeled and allergy-friendly products that are gentle on both staff and the environment. We can also adapt products according to specific requests.
Are your cleaners insured?
Yes, all staff are background-checked, insured and bound by confidentiality. You can feel completely safe with us.
How do I get a quote?
Contact us via the form on our office cleaning page or call us and we'll get back to you within 24 hours with a competitive price.